LAST UPDATE: March 5
“A unique, high-elevation community set in the shadow of Mt. Sneffels.”
January Board meeting summary
Board Meeting Minutes V2
Owners Association of Elk Meadows
January 14, 2013
The meeting was called to order at 6:35 pm by Jim Wing.
1. Roll Call
Board Members: Jim Wing President, Jim Sidwell 1st Vice President, Jim Stephenson 2nd Vice President, Scott Withrow Treasurer, and Maggie Guscott Secretary.
Guests: Sue Sidwell; Gail and Bob Sprentall (members).
2. Call for items:
i. Jim Stephenson asked that snowmobiling through the development be discussed.
3. Open Forum:
Bob Sprentall asked that the board revisit the decision about the newly-installed gate at the foot of the hill up to the water tower, in light of his discussion with other residents, and asked that the board retain a polite level of confidentiality regarding their demands.
B. Formal Approval
1. December board meeting minutes
Motion to approve minutes as submitted: Jim Wing; seconded: Scott Withrow; abstained: Jim Sidwell (absence at that meeting); motion passed.
C. Treasurer’s Report was accepted as read, discussion as follows:
1. Account Structure: Scott Withrow confirmed that the balance sheet and the budget are now consistent in terms of this structure.
2. Adjusted year-end balance: Jim Wing requested that this balance not be rolled forward into the next year; i.e., that the financial reports for each year start anew at the beginning of the year.
3. Delinquent accounts: Scott Withrow commented that the new policies (when approved) will enable him to back up notification of homeowners with regulations regarding dues owed.
D. Discussion and Vote on Required Governance Policies
(a) In response to a question from Gail Sprentall, Jim Wing explained that the policies developed for Elk Meadows have been written based on (i) State CCIOA law, (ii) our own governing documents, (iii) with reference to other HOA’s having policies for specific application, and (iv) finalized by Mike Hockersmith (legal council).
She also asked whether Elk Meadows has considered or is considering adopting CCIOA in full.
(b) In response to Bob Sprentall’s question as whether these (policies) should be sent out to the Association at large before adoption, Jim Wing stated that the Board can choose to, but is not obliged to do so.
2. Adoption and Amendment of Rules Policy:
Motion to approve as written: Jim Sidwell; seconded: Scott Withrow; motion passed.
3. Board Member Conflict Policy:
Motion to approve as written: Scott Withrow; seconded: Maggie Guscott; motion passed.
Motion to remove old policy from the books: Jim Sidwell; seconded: Jim Stephenson; motion passed.
4. Collection Policy:
Discussion about the need to maintain the right balance between being sure not to play favorites and helping people out when appropriate resulted in agreement that we need to define “financial hardship” in the form of an additional policy (see below, F).
Motion to approve collection policy with revisions: Scott Withrow; seconded: Jim Sidwell; motion passed.
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