LAST UPDATE: Nov. 8
“A unique, high-elevation community set in the shadow of Mt. Sneffels.”
October Board of Directors meeting summary
October 2013 Board Meeting Minutes
Owners Association of Elk Meadows
A. Approval of September board meeting minutes as submitted.
B. Treasurer’s Report was accepted as read, discussion as follows:
1. Revenue versus expenses: The only facts noted were that accounting expenses were higher than usual this month due to the costs of the audit and road maintenance. A request was made for all the monthly financial reports to be submitted to the board by email.
2. Federal and state taxes have been filed.
3. Regarding the “Future Major Repairs & Replacement Costs” paragraph, the board’s report will be sent to Kelly Scates to include in the audit.
C. Committee Reports
1. Lot appearance (Davis, Lange, Sidwell, Kitchen):
As of today, we have not received the association’s lawyer, Mike Hockersmith’s final wording on Covenant 14, which is being written to reflect the lot appearance committee’s recommendations. Mike had, by mistake, started work on Covenant 12 to state that changes can be made to our restrictive covenants beyond those affecting greenbelt areas.
2. Fire mitigation, tree removal (Sprentall, Bowers, Jukes):
Bob Sprentall reported that
Austin Shelby (of the Forest Service) has recommended a total of 255 trees (largely beetle-infested Douglas fir and standing dead) to be cut, and for the association to have a plan for proper restocking.
Cutting should start ASAP (October into November), in order to finish by spring, before beetle repopulation, the goal being to prevent the bugs from moving outward to new trees. (As point of interest, the beetle problem seems to spread such that over a two year period their presence can go from no apparent beetles to obvious infestation.) Removal of trees does not include brush which is considered useful for stabilizing and refertilizing the land, and for animal shelter.
As part of the project, David Mullings and David Phillips have agreed to allow use of their properties as staging areas. In addition, contractors will be expected to repair skid trails; i.e., put back into original condition.
Property owners whose property borders on the greenbelt areas have been made aware of the situation, and will be informed of the decision to go ahead, including signing a contract acknowledging their awareness, as necessary.
Restocking suggestions include the use of the “mch” patch which tells the bugs that the tree is occupied, and replanting to “proper” stocking levels.
A suitable (state standardized) contract is ready to use and wood contractors have submitted quotes as follows:
Jim Young: quote: $750/acre;
Mike Jensen: quote: $511/acre – but he is not available until the spring;
Phil Gould: quote: $5,100 total;
Colin Justman: quote: exchange the project for the wood.
The project has been approved, to include the following:
award the contract the Colin Justman (as a result of his reputation and the financial benefit of his bid);
direct the contractor to start work ASAP, based on board approval of contract wording (by email vote by Wednesday, October 9th, pm); and after a contractor’s meeting with the board (Tuesday, October 15th);
address rehabilitation of the affected sites, but at a later date.
3. Finance/Budget (Sidwell/Withrow):
Jim Sidwell provided budget files, documentation and notes in electronic form from the 2013 EMHOA budget process to Scott Withrow and the board as a whole. This information will be used as a starting point to create the 2014 budget that is due by the December 2013 board meeting.
Gravel has been delivered to the sewer plant and now just needs to be spread over the leach field.
a. Phase 3 of road maintenance: Jonathan Discoe has reported that he is not available for the foreseeable future, so Jim Stephenson will contact Dan Choate to check his availability for this phase of the project.
Bob Sprentall expressed concern about the appropriateness/correctness of road maintenance thus far and, among other points, stated that the road above their house needs to be ‘tipped’ to direct water runoff correctly.
b. Gate to the water tank on the hill: After Bob Sprentall recanted a short history of this project, and the location and style of a suitable traffic dissuader were reviewed, the board approved the installation of two posts and a connecting chain just above the Sprentall’s property.
6. 2014 Contracts:
All contractors will be contacted regarding their contracts with respect to 2014.
Rossetti would like Elk Meadows to pay half of the cost of fixing/replacing the fence along the eastern edge of the development. The board will ask Rossetti for two suggestions of approach.
There being no further major business, the meeting was adjourned. The next meeting of the board is scheduled for November 12th at 6:30pm at the Wing’s house.
County Road 5A
Or as some residents might put it, County Pothole Lane 5A. Four snowstorms, each bringing about a handful of inches, have made road conditions challenging, to say the least.
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