LAST UPDATE: May 15
“A unique, high-elevation community set in the shadow of Mt. Sneffels.”
April 2013 meeting Board of Directors
Board Meeting Minutes
Owners Association of Elk Meadows
April 9, 2013
The meeting was called to order at 6:35pm by Jim Wing.
Member comments: Bob Sprentall suggested a 5-year plan for road maintenance. He:
Reported on the state of the roads in the Aspen Drive, Fawn Lane to Shady Lane vicinity, suggesting that only is road base needed but a drainage solution to the ‘lake’ problem in that area needs to be resolved.
Reminded the board that owners need to put the road back into reasonable condition after damage from construction and other such activity.
Requested consideration for a gate by the Sprentall’s property.
A committee will be set up to address this issue.
B. Treasurer’s Report was accepted as presented. Highlights included:
1-3. Balance Sheet, Revenues & Expenses, Budget vs Actual: Accepted as presented.
4. Aging report: The board is working with the bank to resolve payment related to what was Jack Palmer’s property and on the paperwork on the Thees’ property.
5. Kelly Skates will submit a 3-year contract post tax season (May 1st).
C. Approval of March board meeting minutes as submitted.
D. Standing Committees
1. Finance/Budget: No update.
2. Water/Sewer: Pump repairs have been completed. Water tank repairs are awaiting more clement weather.
3. Roads: See A, above.
F. Duties of Board of Directors
The board is reworking the updated duties documents such that they are in a consistent format.
G. CCIOA (Colorado Common Interest Ownership Act) update
Board members will familiarize themselves with House Bill 1237 in readiness for the May board meeting.
1. The board agreed to continue the following 'Standing Committees' which report at every meeting: Presidents Report, Finance/Budget, Water/Sewer, Roads, and Fire.
2. The board will use 'As Needed Committees' which would be activated and report to the board when necessary: Nominating, Welcoming, Communication, Contract, Construction, Rental, Clean-Up, etc.
J. Other items
1, 2. Trash on roads and community cleanup will be addressed on the newsletter.
Fire mitigation: Bob Sprentall stated that the State provides partial financing in this matter; he will get both a contact name within the State Forest Service and more information on the service itself.
There being no further business, the meeting was adjourned. The next regular board meeting will be held May 7th at 6:30pm at the Wing’s house.
EMHOA Board of Directors nominations for 2013
With our annual homeowners meeting coming up in July, there are three Board of Directors positions coming up for election – President, 2nd Vice-President and Treasurer. The term of office is 2 years. There are brief descriptions of the duties of each office in the Bylaws on this website. As per the March 2013 Board meeting minutes, the Board is in the process of clarifying these duties. If you have an interest in running for one of these positions, please contact one of the members of this year’s Nominating Committee listed below. We will do our best to answer any questions you may have or refer you to someone who may have the answers. A list of candidates will be submitted to the Board by the end of May for distribution to the homeowners in preparation for our July annual meeting.
Elsa Swyers - Ph 520 682-7635 Email – firstname.lastname@example.org
Willy Krois - Ph 970 626-4185 Email - email@example.com
Mike Cammack - Ph 970 729-2260 Email – firstname.lastname@example.org
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